DAC

Genomics Data Access Committe

Welcome to website of the Genomics Data Access Committe of KU Leuven

General Guidelines

Sharing results of the genomic studies has been increasingly encouraged recently. In response to the funders and journals requirements, researchers may need to share the results of their studies via public databases. To address associated concerns with genomic data sharing, establishing a controlled-access model is appeared imperative. Thereby, the rights and interests of the involved parties will be protected. The goal of establishing the DAC of University Leuven is twofold: First, to assist data access/submission applications of KUL/UZ researchers via public databases such as EGA and dbGaP. Second, to assess the data access requests of third party researchers to genomic data produced by KUL/UZ researchers and made available via databases such as EGA and dbGaP.

KUL/UZ researchers

With regard to the KUL/UZ researchers’ application for data access

  • Evaluation of the ethical aspects
  • sign data access agreement ( via the University authorities)
  • address concerns regarding security and data protection with regard to data storage
  • follow-up in provision of periodical reports ( if needed) and the termination of use

With regard to the KUL/UZ researchers’ application for data submission

  • assess consistency of the data sharing with the original consent forms/ ethics approvals in five working days
  • assist in preparing data submission documents required by the databases such as the EGA and the dbGaP

KU Leuven researchers requiring such access or needing to submit such data sets to dbGaP or EGA can get in touch with the Data Access Committee via dacinfo "AT" ls.kuleuven.be.

Third Party Researchers

  • review the application forms for the purpose of approval or disapproval in 10 working days
  • assess the ethical aspects of the proposed uses in consultation with the ethics committee of the university if needed (on an ad-hoc basis)
  • assess the scientific feasibility of the proposed uses in consultation with the original data producers (PIs)
  • check the academic affiliation of the applicants
  • sign data access agreement
  • monitor compliance of the users by the publication policies
  • receive reports of privacy breaches from users

Application Form for the third party researchers to get access to the KUL/UZ researchers’ data could be downloaded from here. The completed form should be e-mailed to: dacinfo "AT" ls.kuleuven.be

Duties and Authorities

  • To develop genomic data access policies and monitor the implementation of policies
  • To assist the KUL/UZ researchers to get access to data available in public databases such as the European Genome-phenome Archive (EGA) or the database of Genotypes and phenotypes (dbGaP)
  • To assist the KUL/UZ to submit data to public databases such as the EGA and the dbGaP upon the request of the journals
  • To approve/disapprove application from third party researchers to get access to KUL/UZ researchers data submitted to public databases such as EGA and the dbGaP in consultation with the original data producer PIs
  • To consult with the Medical Ethics Committee KUL/UZ Leuven Research on ethical considerations of the data access or submission proposals

Composition

KUL/UZ DAC is composed of two committees, the advisory committee and the operational committee. The data access/submission requests will be received by the operational committee and processed in consultation with the PIs produced data. The advisory committee will provide general guidance in terms of policies and will be referred to in handling controversial cases. The advisory committee will held an annual meeting in order to revisit the data sharing policies of the University if necessary. Should any complaints arise from the operational committees’ decisions the advisory committee will be involved as a referee.